Applaud integrates with Workato, a leading workflow automation tool, so you can connect your HR system with other business applications without writing a single line of code. This means HR managers can streamline processes, reduce manual administration, and provide employees with a smoother digital experience across the platforms they already use.
For example, you could set up an integration so that when a new hire is added to your HR system, their details automatically update in payroll, IT systems, and collaboration tools like Microsoft Teams. Instead of manually updating multiple systems, one automated recipe keeps everything in sync, saving time, reducing errors, and ensuring a better onboarding experience for new employees.
With Workato, you can choose from thousands of pre-built connectors or design bespoke automations tailored to your organisation's needs. Whether you're syncing employee records, managing approvals, or automating routine HR tasks, integrations help bring all your services into one seamless experience inside Applaud. You can read all about Workato in their article, What is Workato?
Watch the video below for an introduction to Applaud integrations:
Workato follows strict security standards, and Applaud ensures that any data shared through integrations respects your existing permissions and roles. This means sensitive employee information stays protected, and only authorised users can access it.
Why use Workato with Applaud?
- Choose from over a thousand pre-built connectors.
- Automate HR tasks, such as onboarding, time-off, or approvals.
- Consolidate data from multiple systems into one seamless experience.
- Avoid the need for custom code or specialist development skills.
- Empower HR admins to configure and maintain their own integrations, while still collaborating with IT if advanced governance or monitoring is required.
Top HR use cases for Workato integrations
Workato can help HR teams streamline repetitive administrative tasks and create a more seamless employee experience. Some everyday HR use cases include:
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Onboarding new hires
Automatically update payroll, IT, and collaboration tools (like Microsoft Teams or Slack) as soon as an employee is added to your HR system. This ensures new hires have the proper accounts and access from day one. -
Absence and leave management
Sync approved time-off requests from Applaud into calendars and scheduling systems so managers always have an up-to-date view of team availability. -
Payroll and benefits
Connect Applaud with payroll providers and benefits platforms to ensure employee data stays consistent across systems, reducing errors and duplication. -
Approvals and notifications
Send reminders or notifications in tools employees already use, such as Teams or email, whenever an HR approval is required. This helps speed up processes and avoid bottlenecks. -
Employee self-service
Integrate Applaud with knowledge bases and ticketing systems, allowing employees to quickly find answers or submit requests without switching platforms.
Getting started
- Contact your Applaud account representative to enable Workato for your tenant.
- Once enabled, assign the Integration role to users who need access.
- Decide whether to run integrations on your default Applaud domain or a custom domain.
- If you're planning to use a custom domain, you can contact Applaud Support for setup.
- Note: Once configured, integrations on a custom domain no longer run on your default domain.
Recipes in Workato
Workato uses recipes to define integrations. A recipe is a set of instructions that connects applications and maps data fields between them. For details on building recipes, see Workato's article, Building recipes.
Support
If you have experience with Workato integrations, please don't hesitate to contact Applaud Support. Workato will redirect you to us, so contacting Applaud first saves you time.
Best practices
To get the most from your Workato integrations, keep the following best practices in mind:
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Document your configuration
Even though Workato recipes don't require code, integrations can quickly become complex and highly tailored to your organisation. Document the details of your recipes, triggers, mappings, and dependencies so you can maintain, troubleshoot, and extend them later. -
Use clear naming conventions
Name your recipes, connections, and fields in a way that reflects their purpose. This makes it easier for other admins (or your future self) to understand what each integration does. -
Test thoroughly in a safe environment
Always test new recipes in a development or UAT tenant before deploying them to production. This helps you catch issues without disrupting live services. -
Keep your recipes lean
Break down large or complex workflows into smaller, more manageable recipes. This makes them easier to monitor and reduces the risk of errors. -
Review regularly
Over time, business processes change. Schedule regular reviews of your integrations to ensure they're still meeting requirements and not introducing unnecessary complexity. -
Set up error notifications
Configure alerts for failed recipes so you’re notified as soon as something goes wrong. This helps you fix issues quickly before they impact employees.
Start small with a simple integration, and expand over time. This way, your integrations grow alongside your organisation’s needs without overwhelming your team.