You can create a one-way integration to get data from third-party systems and display it in your Applaud platform. The third-party system can be any system, for example, PeopleSoft, Workday, or BambooHR.
If a connector is not readily available in Workato, you can still set up a connection to most systems. The initial load is connected using the FSTP location, and you can sync data on a scheduled basis with the HTTP API request.
Platform setup
You'll first need to prepare Applaud to receive the data required for the integration. This entails creating models and defining their properties. Once this is complete, you can design the page and select the most appropriate way to present the data.
Initial loads
Acquire historical data and align it with the system. Load other foundational data, such as job profiles, departments, and organizations, before loading employee data. This ensures that employee records are linked correctly.
Ongoing synchronization
After the initial load, you can schedule automated syncs to keep Applaud up to date with changes in your third-party systems. For example, you might schedule daily updates for employee information and weekly updates for organizational data.
Monitoring and error handling
You should monitor sync jobs to ensure data transfers are successful. Most integrations provide error logs or notifications if records fail to load. Review these regularly and reprocess any failed records to maintain data accuracy.
Security considerations
All transfers use secure protocols such as HTTPS or secure file transfer. Ensure that only authorized users have access to the integration endpoints and that you comply with your organization's data protection policies and regulations.
Best practices
- Run a test load with a small dataset before performing the whole load.
- Load foundational data, such as organizations and job profiles, before loading employee data.
- Validate the data after each sync to ensure it displays correctly in Applaud.
- Document your integration schedule and responsibilities for ongoing maintenance.
Summary
Integrating third-party systems into Applaud enables you to consolidate employee data, job profiles, and organizational structures into a single, central platform. By setting up initial loads, scheduling ongoing syncs, monitoring integrations, and adhering to best practices, you can ensure that your data remains accurate, secure, and up to date.
For HR managers
As an HR manager, you don't need to configure the technical integrations, but you should be aware of how they affect your data and processes. Use this checklist to guide your part in the setup:
- Decide what data is important – Identify which information from your third-party systems you want to display in Applaud, such as employee records, job profiles, or departments.
- Confirm the order of loads – Ensure that organizational data (e.g., departments and job profiles) is available before loading employee data.
- Check sample data – After the initial load, review a few records in Applaud to confirm that the information matches the source system.
- Define sync expectations – Work with your administrator to determine how frequently data should be refreshed (for example, daily employee updates, weekly organizational updates).
- Monitor business impact – Utilize the integrated data to reduce duplication, enhance accuracy, and facilitate easier access to up-to-date information for employees.