Your privacy and security are top priorities within your company, and the AI assistant is designed to uphold these standards at all times. By following these privacy and security guidelines, you can confidently interact with your company's AI assistant, knowing that your data is handled, stored, and protected with the utmost care and diligence.
Here's everything you need to know about how your AI assistant handles your privacy:
Data handling, storage, and protection:
- No personal information by default: The AI assistant is designed to prioritize HR-related questions. Therefore, it doesn't include data with personal information by default. Sensitive data such as personal identification details or financial information is not stored or accessible by the AI assistant.
- Contextual answers: The AI assistant uses a database of HR policy and knowledge content to provide contextual answers to your questions. This means it can offer relevant information without needing access to personal data.
- Limited access controls: In the rare event that personal information is required to assist with a specific inquiry, access to this data is strictly limited by access controls. Only authorized personnel can access and use this data, protecting sensitive information.
- No anonymous access: Every interaction with the AI assistant is tied to a user's identity. The AI assistant doesn't allow anonymous access, ensuring a complete audit trail of all conversations. This transparency promotes accountability and helps monitor the appropriate use of the AI assistant.
Guidelines for maintaining privacy and security:
- Avoid sharing sensitive information: When interacting with the AI assistant, avoid sharing sensitive or confidential information such as your bank account details or passwords. The AI assistant is not designed to handle such data and cannot assist with personal matters.
- Be mindful of context: While the AI assistant is designed to assist with HR-related questions, be mindful of the context of your inquiries. Avoid asking questions that could compromise your privacy, security, or others.
- Report suspicious activity: If you notice suspicious activity or encounter issues related to privacy or security while interacting with the AI assistant, report it immediately to your HR team. Prompt reporting helps reduce potential risks and ensures the system's security.
- Stay informed: Familiarize yourself with your company's policies and procedures regarding data privacy and security. Stay informed about any updates or changes to these guidelines to ensure compliance and protect sensitive information effectively.